Title

Location

Office Administrator (1)

Irvine ,CA

Job Description

We are looking for an Office Administrator to organize and coordinate office operations and procedures, in order to ensure organizational effectiveness, efficiency and safety.

The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

Responsibilities

• Assists office staff in maintaining files and databases
• Answer calls for all department.
• Prepares reports, presentations, memorandums, proposals and correspondence
• Assigns jobs and duties to office staff as needed
• Monitors office operations
• Schedules appointments and meetings for executives and upper level staff
• Serves as the go-to for office inquiries and conflicts
• Manages staff schedules
• Tracks office supply inventory and approves supply orders
• Assists in the preparation of department budgets and expenses

Qualifications

Job Benefits

• 2 years or more related experience
• Minimum: High School Diploma
• Preferred: Associates Degree or Higher
• Excellent oral and written communication skills
• Detail oriented and works with a high degree of accuracy
• Highly organized and flexible
• Ability to multitask and meet changing deadlines
• Must be self directed and able to complete projects with limited supervision
• Maintains staff confidentiality
• Working knowledge of email, scheduling, spreadsheets and presentation software

• Dental Insurance
• Health Insurance
• Holidays
• 401K / Retirement Plan
• Paid time off