Position Description

The Cadence IT team is seeking a highly motivated individual interest in supporting three Sr IT Group Directors and their respective teams. This person will also serve as the back-up support for the CIO of Global Information.

Responsibilities:

Perform complex meeting and calendaring coordination travel arrangements including air travel, hotel accommodations, conference registration and ground transportation services and expense reports

Handle business vendor calls and meeting arrangements

Submit and track purchase requests (PR) via Coupa system

Plan / coordinate all logistics for team offsite, special holiday and summer events

Create / compile power point slides Schedule video conference, audio and WebEx reservations, Order catering

Monitor and track completion for all company mandatory training courses, Attend staff meetings to capture notes and action items, maintain staff agenda by soliciting updates from action / initiative owners prior to each staff meeting. Make sure agenda and all supporting documentation is distributed to remote participants

Make sure monthly report is submitted in a timely manner.

Heavy PR creations to include software/hardware PRs and track approval flow.

WW IT Hiring Process for Employees and Contractors- Managed contractors SOW/Schedules/PO's by working with Contract Administrator and kept current with process for better understanding.

Create Schedules for contractors and obtain approvals and signatures on documents from IT Functional Director

Submit and tracked PR / PO completion

Forward and track documents for countersignature from vendor (Agreement, SOW, Addendum, FDAA, Schedule)

Notify HR for Workday Entries (new hires, extensions and terminations) create and forward NEP form for new hires, send emails for extension – forward Schedule (if applicable) for both new hires and extensions

Coordinate all logistics for new hire – request for laptop, cube, phone, Run New Hire Module (NHM), submit Badge Request (if applicable)

Acknowledged services received in Coupa / Reviewed and approved invoices

Work with Procurement on invoicing issues

Requirements:

Associate’s degree preferred or 1-3 years Administrative experience.

Must be proficient with Microsoft Outlook products, including Outlook, Word, Excel, and PowerPoint.

Competencies:

Excellent communication skills

Must work well with teams with a support-oriented attitude

Excellent organizational skills (prioritizing, time management, file management, etc.)

Keen attention to detail and complex problem solving abilities

Ability to work independently and engage supervisor as needed.