This position will provide administrative support to the co-project directors throughout the five-year grant period to assist with the implementation of grant objectives and federal compliance. This National Professional Development (NPD) grant will take eight cohorts of 15 public school teachers through Missouri ESOL Certification and a series ofSaturday seminars to prepare them to provide instructional and cultural support to English Language Learners and help involve their families and communities in order to make their schools and our city more welcoming to immigrants, migrants, and refugees. Primary responsibilities of this job include facilitating the grant application process for public school teachers, organization of financial documents related to the grant, supporting the organization of documentation for research and reporting, and facilitating communication between all grant partners.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Supports the co-project directors with administrative functions, such as, communication with grant partners, grant cohort members, community partners, and media;
• Organizes and maintains schedules for grant classes, grant seminars, and grant-related meetings;
• Collaborates with Webster University staff and faculty to facilitate the logistics of grant activities, including the scheduling of rooms, ordering textbooks and supplies, preparing and organizing seminar materials;
• Coordinates the application process for cohort members;
• Maintains records that pertain to academic completion and certification requirements for cohort groups and individuals, as exceptions may occur;
• Coordinates the ordering, dissemination, and tracking of iPads for the grant;
• Attends grant meetings, orientations, Saturday seminars (four per year), graduation ceremonies, commencement, and other grant-related events that may fall outside of normal business hours;
• Takes, distributes, and maintains notes from grant-related meetings for the purposes of official record keeping;
• Maintains copies of financial records, receipts, and purchasing orders in support of financial compliance for the grant;
• Stores and shares with partners and evaluators, as needed, assessment results, documentation, and other collected data on learning and teaching to support grant reporting, grant assessment, and research;
• Supports the co-project directors with research projects related to grant activities;
• Communicates professionally with grant participants, school district personnel and administration, other grant partners, and Webster University staff and faculty; and
• Other duties related to the grant that may be assigned.

HOURS:

• 12-month contract with normal Webster University work hours of Monday through Friday from 8:30 AM - 4:30 PM
• Some evening and weekend hours will be required.

MINIMUM QUALIFICATIONS:

• Bachelor's degree (master's degree preferred)
• Administrative experience
• Essential computer skills: e-mail correspondence, Microsoft Word, Excel, Power Point, and online data management systems
• Basic skills with iPads
• Strong organization skills
• Professional demeanor

PREFERRED QUALIFICATIONS:

• Experience in or familiarity with K-12 Public School Districts (including certification requirements)
• Experience working in a higher education setting (college or university)
• Experience with grants
• Advanced skills with iPads and managing blog sites

TERMS OF EMPLOYMENT: Starting August 1, 2016 through July 31, 2017 with possible renewal annually up to five years total, contingent upon Federal funding to support this grant. Note that this position is contingent upon grant funding, which may not be announced until July 2016.