Learning Genie Inc. is a fast-growing education technology company based in Carlsbad, California. Our mission is to empower educators and families to unlock children’s full potential. We are building the most advanced mobile and web platform and data services to drive personalized learning in the early childhood education space.

Learning Genie is seeking to hire a career-driven, self-motivated, energetic and passionate person to run our office and people operations and to support our founders and management team. We're looking for someone who:

Is extremely comfortable talking to people on the phone, on the Internet and in-person;

Has a strong entrepreneur spirit;

Has a big dream and is driven to make a meaningful impact on the company’s growth.

Has a passion for the education of young children.

This is a fantastic opportunity to get in early, get equity and grow with a winning, fast-growing company that is moving to the next stage of its rapid development.

WHAT YOU'LL BE DOING

As an Executive Assistant/Office Coordinator, you will have the opportunity to gain a variety of experience, including but not limited to the following:

Executive/Management Support:

Be the right-hand person of the founders and the management team.

Schedule and coordinate meetings and make travel arrangements.

Research conferences/workshops and coordinate presentation details.

Compose letters and memoranda from dictation, verbal direction or knowledge of company policies/procedures. Initiates responses to correspondence for management’s signature. Proof read and edits documents and manuals.

Prepare complex, regularly scheduled or non-standard management reports. Gather, analyze and summarize data in a clear and informative method.

Dive into ad hoc projects as needed.

Office Coordination:

Support the daily operations of the entire team.

Maintain phone and email communications with external parties.

Organize/maintain files and correspondence records.

Coordinate and support travel arrangements for employees.

Coordinate special projects: monitors deadlines and initiates follow-up.

Foster an enjoyable office environment for employees and visitors.

Maintain the office organized; track and stock office supplies, kitchen supplies.

Organize team building events, company retreats, and other special events.

HR Management:

Manage and maintain employee paperwork.

On-board new employees such as setting up and managing email, order business cards, and set up hardware and software and provide new employee training.

Manage independent consultant contracts, onboarding process and invoice/payment.

Maintain and update team handbook and internal process/procedure documents.

Purchases, Contract, Billing and Accounting:

Maintain and update business contract documents and vendor forms.

Paying bills, issue invoices and manage all expenses related to the office.

Filing and bookkeeping.

Manage and track company finances. Generate weekly reports for the management.

Dive into other business operation related tasks.

WHAT WE'RE LOOKING FOR

0-2 years of related experience in executive assistant or office management.

Exceptional organization and time management skills.

Excellent written and verbal communication skills.

Discretion when dealing with confidential information.

Experience managing budgets, saving costs, and researching better solutions.

Experience in accounting software QuickBook Online and book keeping skills.

Bilingual (English and Chinese) will be a plus.

Additional traits we are looking for:

Trustworthy, reliable and responsible.

A great communicator and team player.

Highly productive and excellent organization skills.

Goal oriented: proactive and persistent in achieving goals

Comfortable working independently with little supervision, under pressure and tight deadlines.

Self-motivated with "Can Do" spirit, believes in "Just Do It"

Fast learner and not afraid of learning new skills everyday

Fortune teller skills -- the ability to anticipate issues before they arise

Initiative and the desire to own problems from end-to-end

Thrives in a fast-paced, iterative, and autonomous environment.

Grit: you won't get discouraged when things don't work out as planned. You are very determined to solve the problem.

What you will get froM US:

A fun, creative and dynamic work environment with a team of passionate people!

A paycheck! (Will vary depending on experience)

Health Insurance Benefits

Potential stocks options in the company

Team happy hour and employee reward program

A great opportunity to unlock all your hidden potentials in your career