This is a full-time, exempt position at Skagit Valley College, reporting to the Vice President of Whidbey Island Campus. The Administrative Specialist serves as the primary assistant on administrative matters to the Vice President, performing higher-level administrative duties of a substantive nature and direct confidential secretarial support to the Vice President. This position also supports the Mount Vernon Arts & Sciences Department in the development of annual and quarterly schedules.

RESPONSIBILITIES

Exercise discretion and independent judgment to support the Office of the Vice-President in assuring instructional processes including class schedule, faculty professional development tracking, faculty evaluation and student surveys are completed following institutional procedures and by expected deadlines;

Produce annual and quarterly class schedules for all instructional departments which report to the Vice-President and the Dean of Arts and Sciences;

Provide backup support to generate part-time faculty contracts and faculty stipends;

Assign rooms to classes and events at the Whidbey Island Campus;

Exercise independent judgment to provide high level substantive, comprehensive and confidential administrative, secretarial, and coordination support to the Vice President;

Works independently to collect, analyze and report instructional program data related to enrollment, efficiency, access, completion, placement, articulation, and other metrics as needed;

Prepare background information in preparation for supervisor's professional commitments;

Plan, organize and staff meetings which will occur both during and outside of the regular office schedule;

Create and maintain a calendar of standing meetings;

Maintain department supplies;

Independently coordinate projects and ongoing functions as assigned by the Vice President;

Schedule and coordinate staff meetings and in-service activities as requested;

SKILLS AND ABILITIES

Strong interpersonal skills and demonstrated ability to handle difficult and sensitive situations with tact, diplomacy, and confidentiality;

Excellent writing, editing and computer skills, including experience with Excel spreadsheets, presentation software, word processing, and Microsoft Outlook;

Leadership skills, including the ability to make sound decisions and delegate appropriately;

Data analysis and reporting skills utilizing Excel;

Ability to develop, support, and maintain collaborations and partnerships;

Contribute to the College's diversity initiative and foster a climate of multicultural understanding and appreciation;

Work and interact effectively with colleagues, staff, students, administrators, and members of the public;

Professional conduct that demonstrates commitment to the mission, values, and goals of Skagit Valley College;

Effectively organize multiple assignments, often of a complex nature or involving competing priorities, to produce work products that are accurate, thorough, and on time;

Demonstrated ability to work in a fast-paced, multi-task environment;

Effective organizational and time-management skills:

Ability to evaluate and assess needs, identify objectives, and collect and record relevant information for scheduling;

Ability to prioritize actions that must occur, and establish communication with affected parties.

MINIMUM QUALIFICATIONS

Associate of Arts Degree and one year of progressively responsible experience as an executive secretary or administrative assistant for a senior-level manager, OR equivalent combination of education and experience.

DESIRED QUALIFICATIONS

A Bachelor's degree or closely related field and one year of administrative or supervisory experience or any equivalent combination of education and experience.